Governing Board

Governing Board of Managers

The Board of Managers is responsible for the governance and oversight of The Woods at Auburn Lakes Condominium Association. The Board consists of five unit owners who volunteer their time to serve the community without compensation.

Board members are elected by the membership through a mail ballot process, with the election results announced at the Association’s annual meeting held on the second Tuesday in March. Board members serve two-year terms, with two positions elected in even-numbered years and three positions elected in odd-numbered years. Following the election, the Board determines its officer positions from among its members.

Working with the Association’s professional management company, the Board establishes policies, oversees the Association’s finances, maintains the common elements, and helps ensure compliance with the Declaration, Bylaws, and Rules and Regulations.

Why have a Board of Managers?

In accordance with the State of Ohio’s Revised Code – Title LIII Real Property – Section 5311.081 Powers and Duties of Board of Managers. A condominium association is guided by a Board of Managers elected from the residents of the condominium association.

This Ohio law applies to The Woods at Auburn Lakes as a private condominium association. The Woods at Auburn Lakes is governed by its own Declaration and Bylaws. The application of the Declaration and Bylaws to daily life is entrusted to a five member Board of Managers. To serve on the Board, one must be a Unit Owner; spouse of a Unit Owner; mortgagee of a Unit; partner, agent or employee of a partnership owning a Unit; officer, director, agent or employee of a corporation or association owning a Unit; or a fiduciary, officer, agent or employee of a fiduciary owning a Unit.

No single unit may be represented on the Board by more than one person at any time. Elections of Board members, alternating two year terms with election of 2 or 3 members per year, are held at the Association’s annual General Meeting held in March. The Board’s responsibility is to manage the affairs of the Association on behalf of the Unit owners.

The Board retains the services of a professional management company, Associated Property Management, to handle the day-to-day operations of the Association.

Board of Manager Roles & Functions

Role of the President
The President calls and chairs the board meetings, establishes the board meeting agenda, and is the link for the board to the Property Manager. The President works closely with our Property Management Company, our Property Manager and our Condominium Lawyers to ensure compliance with the Bylaws and the Condominium Property Act.

Role of the Vice President
The Vice President is the person deemed to assume and perform the duties and responsibilities of the President during the President’s absence. As Vice President, he/she does not have “specific assigned duties”; however, may be asked to be in charge of special projects for the Association or oversee certain committees while serving on the Board. The Vice President also serves as liaison to the Pool and Web Committees.

Role of the Secretary
The Secretary is responsible for the records of the organization to make sure they are maintained as required by law and made available when required. These records may include founding documents, (e.g. disclosure statement, articles of incorporation), lists of directors, board meetings, financial reports, and other official records. The secretary takes minutes of all board meetings. Following the board meetings, it is the duty of the Secretary to ask for corrections to the minutes and to have the minutes accepted by the Board and recorded for future reference. The Secretary also serves as liaison to Street Representatives.

Role of the Treasurer
The Treasurer is the custodian of the funds, securities and financial records of the association. He/she is responsible for coordinating the development of the proposed annual budget and for preparing and giving the annual financial report on the financial status of the association. The Treasurer is responsible for reviewing and overseeing monthly financial statements provided and reporting to the Board. The Treasurer reviews and approves the annual audit. Additionally, the Treasurer is ultimately responsible for ensuring that the financial records of the association have been maintained properly in accordance with sound accounting practices. The Treasurer also serves as liaison to the Finance Committee.

Role of the Member-at-Large

The Member At Large represents the general membership on issues of interest or concern, particularly those that arise outside of the standing committee structure. The Member-At-Large conducts projects to further the goals of the organization or to develop services for the membership and may serve as chair of any ad hoc committee formed to develop these projects. The Member At Large also functions as liaison to Roads and Drives Committee.

Additionally, the Member At Large communicates issues of the membership to the Board of Managers, identifies potential problems and opportunities, helps develop action plans for selected projects and works toward the common goal as a team member.

Association and Board Meetings

The Board of Managers conducts four ("4") Association meetings (March, June, September and December) on the second Tuesday of the month at 7:00 p.m. at the Auburn Lakes Clubhouse for the Association Owners, unless otherwise announced.

All Unit Owners are welcome and encouraged to attend these meetings. The purpose of these meetings is to conduct Association business, provide updates, and address of interest to the community.

The Board of Managers also conducts monthly executive meetings to discuss Association operations, contracts, financial matters, legal issues, and other administrative business. These are working meetings of the Board and are not open to unit owners.